Salary: £31,078 - £35,736

Contract type: Temporary Secondment (to September 2028)

Reporting to: Capital Project Manager - Scottish Design Galleries

Department: Programme

Who are we?

We are Scotland’s design museum. Designed for everyone, firing imaginations and sparking curiosity in design across Scotland and around the world. At V&A Dundee we are on a mission to inspire and empower through design.

Design shapes our world, it's part of everyday life and it's everywhere. We are a museum with energy and have a vision of the future where everyone is inspired through design and recognizes its far-reaching impact in our lives.

We are a welcoming place for people of Dundee to explore design and to use as an everyday part of their city, as well as inviting visitors from around the world. We are part of the V&A family of museums that celebrate creativity in all its forms from across centuries, for everyone.

Role profile

We are looking for an experienced and motivated Project Officer to support the delivery of V&A Dundee’s 2028 Capital Project.

The Project Officer will be responsible for supporting the project team in planning, monitoring and delivering the project, ensure that it meets its objectives, and is completed on time and to budget. The successful candidate will have proven organisational skills, with the ability to manage multiple tasks and priorities simultaneously; strong administrative experience, including meeting management and minute-taking; and strong communication skills, both written and verbal, with the ability to effectively and confidently communicate with stakeholders at all levels of the organisation.

Duties and Responsibilities

Project Management

• Coordinate the collation and efficient delivery of collections and content information from the project team to external design teams, consultants and contractors across all aspects of the project, including graphics, showcases, setworks, lighting and AV.

• Assist the Capital Project Manager by contributing to regular reporting systems including financial reporting, monthly project reports and change control documentation.

• Work with the Capital Project Manager to host regular Project Team Meetings with teams across the organisation.

• Assist the Capital Project Manager by setting up meetings, booking meeting rooms and taking minutes.

• Organise and maintain all official documents, ensuring accuracy and compliance with the Museum's Records Management Policy and GDPR.

• Assist the Capital Project Manager to raise purchase orders and process invoices.

• Work as an integral member of the gallery installation team, collaborating with a group of technicians to install objects appropriately and to schedule, working with couriers, and escalating problems as they arise.

• Work cross-organisationally to support the timely delivery of the project, liaising with Operations, Audiences & Media, Philanthropy &Partnerships and the wider Programme team to secure a smooth flow of information.

• Ensure high standards of accessibility are met by both the content and design of the galleries and Visitor experience spaces, by liaising with internal and external stakeholders, in particular access consultants and advisory boards.

• Support the Capital Project Manager in project archiving and handover to operational teams.

Curatorial

• Create and maintain accurate object lists and lender trackers.

• Lead on asset research, management and procurement for the gallery and gallery publication, including negotiating licence fees with image libraries.

• Support the Senior Curators and Curator on discrete areas of research to develop curatorial concepts and narratives, making recommendations of objects and images selection.

• Contribute to the development of the interpretation plan, text hierarchy and key messages.

• Compile information and work with the curators to write and edit gallery text.

• Liaise and negotiate with lenders, artists, designers and their representatives, design organisations, institutional and academic partners, stakeholders, and funders. Lead on some relationship management as appropriate.

• Create and update records on V&A Dundee's Collection Management System.

Learning and Consultation

• Assist the Strategic Learning Manager with administration related to the organisation and delivery of targeted community consultation, co-design and public activities.

• Assist with research to support the delivery of the community consultation throughout the duration of project.

• Other

• Promote equality and diversity in all aspects of your work by developing and maintaining positive working relationships, ensuring that colleagues are treated fairly and with dignity and respect, and actively contribute to developments that supports the museum's strategy for widening access, inclusion and diversity.

• Represent V&A Dundee at public events, meetings and networking on behalf of the organisation including undertaking public speaking and speaking to press and media where appropriate.

Person specification

Essential

• A strong interest in the work of V&A Dundee.

• Excellent organisation skills and strong attention to detail.

• Experience and understanding of delivering projects in a museum or gallery context.

• Excellent communication skills and accuracy in written and verbal communication.

• Proven experience of managing a demanding workload.

• Good negotiation skills and the ability to handle sensitive situations with diplomacy.

• Proven IT skills with experience of Microsoft Office, including Word ,Power point and Excel.

• Ability to work as part of a team and independently, remaining calm under pressure Ability to contribute to and promote an inclusive, respectful culture within a team.

Desirable

• Experience of project management in a museum or gallery fit-out projects.

• Good research skills, with a strong interest in Scottish design history.

• Knowledge and experience of object handling and object care, as well as experience of exhibition installation.

• Previous experience of incorporating diversity and inclusion strategies, with an awareness of issues of inclusion and cultural diversity as they affect colleagues and the work of a cultural organisation.

• Demonstrable interest in design as a tool for change, as well as thematic forms, from fashion and textiles to graphics, product design and architecture, as well as exhibition design.